What’s a Workflow?
And How Many Do You Need?

A workflow is the complete automation system — for example, Google Workspace Assistant handles email triage, calendar management, briefings, reminders, and digests. A skill is a specific capability within that workflow — like email categorization rules or calendar conflict detection logic. The Starter plan includes 1 workflow with up to 3 integrated skills. Think of a workflow as the job title and skills as the competencies within that role.

No. LinkedIn monitoring is a separate workflow that requires the Pro plan ($1,499) or higher. However, there’s a practical workaround: enable LinkedIn email notifications in your LinkedIn settings. Your Google Workspace agent will automatically triage those notifications alongside your regular emails — flagging connection requests, messages, and job alerts as URGENT or ACTION items. It’s not full monitoring, but it covers 80% of what most founders need.

Email triage IS part of the Google Workspace workflow — you can’t buy it separately. But here’s the thing: you get calendar conflict detection, morning briefings, meeting reminders, and EOD digests included at no extra cost. They all run on the same agent, using the same infrastructure. There’s no reason to leave those capabilities off. Most clients discover that the briefings and reminders save them more time than the email triage alone.

Yes. Two options: Upgrade your plan — move from Starter to Pro anytime and pay only the difference ($1,000). You instantly unlock 2 more workflow slots. Or add individual workflows as standalone add-ons for $199–$449 each, depending on complexity. The add-on route works well if you only need one extra workflow and don’t want the full Pro package.

Absolutely. Your plan gives you workflow slots, not fixed assignments. If you have Pro (3 slots) but don’t need Social Media Pipeline, you can replace it with an invoice automation workflow, a document processing workflow, or anything else we can build. Tell us what you need — we’ll scope it within 24 hours and give you an honest estimate of time, cost, and feasibility. No scoping fee. If the custom workflow fits within your plan’s slot count, there’s no extra charge beyond the plan price. If it’s more complex, we’ll quote it as an add-on ($199–$449) before you commit to anything.

We start with a 15-minute call or async chat to understand what you need automated. Within 24 hours, you get a written scope document with: what the workflow does, which integrations are required, estimated build time (usually 1–3 days), and cost. If it fits in a plan slot, it’s included. If it’s an add-on, pricing ranges from $199 (simple integrations like Notion sync) to $449 (complex multi-step workflows with custom logic). You see the estimate before spending a dollar. We’ll also tell you upfront if something isn’t feasible — we’d rather be honest than over-promise.

No. Every workflow is deployed in draft-only mode. The agent creates draft replies, never sends them. It detects calendar conflicts, never books meetings autonomously. It can never delete emails, events, or files. These safety rules are hardcoded into the SOUL.md configuration and cannot be overridden — not even by the agent itself. You review and approve every action. See our full security framework.

Starter deployments (1 workflow) are live within 24–48 hours of receiving your intake form. Pro (3 workflows) typically takes 3–5 business days. Business (5 workflows) takes 5–7 business days. Every deployment includes a handoff call where we walk through everything, plus a 3-day hypercare period where we monitor and fix any issues.